VDRs can be used in a variety of business processes that require confidential data. For example, venture capitalists often rely on VDRs when reviewing company documents in connection with investing and funding processes. Virtual data review is a great tool for investment banking processes that require a large amount of documentation.

A VDR enables multiple bidders simultaneously to conduct due-diligence, making the entire process much faster. The ability to reach a larger audience of potential buyers will increase the likelihood of a deal being finalized faster than if it were conducted with only a few investors.

In addition, a VDR eliminates the cost of photocopying and indexing, which can be time-consuming. VDRs are accessible from anywhere and can save travel costs. VDR vendors, like Ellington, tout lower upfront costs as well as the fact that all bidders can use them at the same time.

As with all technology systems, security is key for a VDR. Look for a platform with fence-view to avoid unwanted glances. It should also have multi-factor authentication and IP-restricted access. Make sure the solution is SAS 70-compliant and that data in PDF files are encrypted. Finally, check whether the vendor provides a variety of project templates and customizable branding options.

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