The right folder structure is an essential element of successful data room due diligence. There are a variety of ways to arrange files according to specific criteria such as departmental stage, project phase, or level of confidentially. The most commonly used method is to organize the files into main folders, which correspond with particular kinds of information, and then create subfolders to make the system more user-friendly.
To ensure that all parties can locate the documents they require, without lengthy searches It’s recommended to select a provider that offers an indexing feature for files that assigns a unique number to each document and renumbers it automatically when you rearrange its place in the structure of the folder. This will help save time and effort for you, particularly when there are several people reviewing the same documents.
Some VDR providers also offer the capability of adding watermarks to files, which hinders users from making copies of sensitive documents and aid in protecting intellectual property during the due diligence process. Typically, these VDRs also include functionality that allows users to present conditions of agreement to the recipients to accept prior to viewing sensitive content. This can help project participants comply with regulatory requirements for confidential data in particular industries. It is essential to choose an organization that understands these requirements and provides features that address them, such as access control and audit trails.
