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A virtual data room is where companies can save and share documents that are protected with trusted third parties which reduces the possibility that sensitive business information will be released to non-authorized individuals. Due diligence was previously carried out in physical rooms. Today, it is done online in virtual data rooms.
The best VDR providers provide security-first features that drastically reduce the expenses related to data breaches and unauthorized sharing. They offer granular access controls and multi-factor authentication as well as session timeouts. They also have location restrictions and secure spreadsheet viewers as well as watermarking and screen-blocking. All of these features work together to create a solid digital fortress which protects the data stored in the VDR and is shared with customers.
When selecting a secure storage facility It is important to ensure that the solution is fit for purpose. It should not only allow authorized users to log in and upload your files on external platforms. Many “secure” systems claim that they stop this, but what’s really happening is that they aren’t – they simply encode your files on the server and then send them to your browser.
They depend on your browser having an SSL certificate and being set to only accept certificates from trusted sources. This does not mean your VDR can’t be hacked. However, it does ensure hackers are only able to access your encrypted files and not your temporary files.
