Board portals are an excellent way to simplify meetings and help directors focus their focus on governance. The best portal to choose from requires careful assessment. You must make sure that it meets all crucial requirements, including security and meeting management as well as collaboration.
It is important to get buy-in from your board members for the success of your implementation. Begin by engaging the stakeholders–board members, executives, and IT personnel–early on during the process to explain the advantages of a paperless boardroom and to discuss any objections or concerns. Then, schedule an informal group to test the portal to ensure it is user-friendly.
Once implemented the board portal will save valuable time for all users, directors, chairpersons, and company secretaries alike. It allows them to spend more time planning, organising and running effective meetings. This will also enhance the decision-making process and increase the effectiveness of follow-up activities. It will also help to achieve ESG goals by eliminating paper and cutting carbon footprints.
A good board portal will store documents in a central location making them easier search and access. It also allows directors to collaborate and annotate files. This allows for better preparation for meetings, and helps ensure that sensitive information is not lost in email chains. It will provide an interactive dashboard that shows forthcoming meetings and other preparation items, making sure that your board always has the latest information on hand. It should also have an automated task management system to keep the track of all tasks assigned to them.
