http://boardmgmt.net/how-board-meetings-different-from-other-types-of-meetings
Online board meetings are more efficient and flexible than traditional sessions. By reducing travel costs and scheduling conflicts, they can save time and money. They also allow a wider range of board members to take part in a way that blocks the effects of blind spots and groupthink decision making. However virtual meetings can be challenging to run efficiently. Board members might be bored or may not have the tools needed to take part effectively. The most common problems that can affect the quality of a meeting are poor audio and video quality, unreliable Internet connectivity and distracting sound.
Keep the discussion moving
It’s easier for people to disconnect in a remote setting than during a face-to-face conversation. They might be tempted to go through their emails or take calls from their children. The meeting could also get overshadowed by a lengthy discussion or someone may overlook raising their hands to ask the question.
Setting clear guidelines for participation is vital to preventing these issues. Board members can help each other by encouraging collaboration throughout the discussion and asking for feedback often and creating openings to allow members to speak. Set a clear agenda before the meeting and make sure that the appropriate technology is in place.
In the course of preparing for your meeting, it’s beneficial to test your video connection and other equipment. You can also encourage your board members to do the same. This is especially important if you have members from different states or regions that might be attending the meeting remotely.
