With the increasing popularity of flexible working teams are working across time zones and distances more than ever before. This requires the transfer of large files between colleagues who work remotely. The traditional methods of sharing files are not the safest. It’s very easy for employees to transfer sensitive files containing intellectual property or regulated data whether intentionally or accidentally, to the wrong people.
Without the right security precautions These uncontrolled data transfers could put your company at risk of costly fines and a damaged reputation. This is the reason it’s essential to collectively govern how you share files with your clients and external partners and colleagues within.
To prevent the risks of uncontrolled sharing, your business should select a platform which provides granular access controls and centralized monitoring of security. You can ensure that only individuals who have the appropriate dataroomindex.org/why-enterprises-face-problems-with-file-sharing authorizations have access to certain folders and files, as well as any modifications made to the file. A platform that provides enterprise content services also offers an audit log centralized which makes it easy to monitor user history and identify issues for instance, privacy breaches or non-compliance.
Look for a program that is easy to use and that integrates into your workflow. You should be cautious not to pay for features you do not need. If you are planning to use a client-facing file-sharing portal ensure that the software allows for customization and simple configuration for your clients.
